Maintaining Employee Details

Use the Employee Details form to maintain employee information and settings.

Note the following:

• Not all tabs and forms are available to all users.
• You cannot update information for a deidentified employee. (An error message displays when you click Save or Save & Close. Click OK to continue.)
• When employees are deidentified using the Inactive Data Deletion form, the following information in their employee record no longer displays:
• Middle Name
• Preferred Name
• License Number
• I9 details
• Employee Number
• Clock Number
• Alternate ID
• Property
• Skills

Submitting Employee Information

You can maintain employee information on the following tabs in the Employee Details form:

• Name tab: See Defining Employee Name and Contact Information
• Personal tab: See Maintaining an Employee's Personal Information
• Address tab: See Establishing and Maintaining Employee Address Information
• Work tab: See Maintaining Work-related Employee Information
• Pay tab: See Establishing and Maintaining Employee Pay Information
• Tax tab: See Establishing Employee Tax Information
• Deposit tab: See Depositing All or Part of Employee's Net Payment
• Skills & Education tab: See Tracking Employee Skills and Education
• Property tab: See Tracking Employee Property
• Other tab: See Tracking Other Employee Information

Why do I see Onboarding options?

In some cases, for employees set up in PrismHR to onboard through Onboarding, the Employee Details form shows information specific to their onboarding process. For more information, see Maintaining Workflow Actions and Rehiring a Terminated Employee.

Using Options on the Actions Menu

You can access other information and settings using theActions menu:

• Viewing the Audit Log
• Benefit Overview: see Displaying an Employee's Benefit Plans
• Benefits Adjustment: See Changing an Employee's Benefit Billing Record
• Change User Password: see Changing an Employee's User Password
• Check Message: see Setting Up Messages for Employees
• Deduction Arrears: see Employee Deduction Arrears
• Attaching Files to Employee Records
• Employee Benefits Enrollment: See Manually Enrolling an Employee in a Benefit Plan
• Maintaining Employee Dependents
• Reviewing Employee Events
• Employee Flexible Spending Accounts: See Enrolling Employees in Flexible Spending Accounts
• Employee Flexible Spending Accounts Inquiry: See Employee Flexible Spending Accounts Inquiry
• Maintaining Employee Notes
• Garnishments - Viewing all Garnishments for an Employee
• Loans: Viewing Loans for Selected Employee
• Viewing an Organization Chart
• Override Rates
• Viewing an Employee's Pay History
• Payroll Summary: see Working with Employee Pay Summaries
• Payroll Vouchers: see Listing and Reprinting Employee Payroll Vouchers
• Viewing Position Updates for Employees
• Position Rates: see Defining Employee Position Rates
• Proxy Login: see Logging in as an Employee
• PTO Register: see Performing an Employee PTO Register Inquiry
• Working with Recurring Deductions
• Printing an Employee's W-2 Form
• Retirement Loans: see Maintaining Employee Retirement Loans
• Retirement Plan Enrollment
• Creating Scheduled Deductions
• Establishing Scheduled Payments
• Status Type History: see Viewing Employment Status Updates for Employees
• User Fields: see Entering Information for Custom Fields
• User Record: see Defining Users
• see Displaying Data Mapping Details